Once a project has been fully designed and detailed in the ProDoc and CEO Endorsement Template, the project should be validated with key partners to ensure support for the project.
A WWF GEF Agency Upstream Review will identify any last changes that are needed before project submission. A final formal review will ensure the project documents are ready for submission.
Documentation submitted to the GEF includes:
- Project Document (ProDoc)— the ProDoc is a WWF GEF Agency template. It is the “business plan” of the GEF project, and details the project strategy and information needed for successful project delivery.
- CEO Endorsement Request Document—a GEF template that presents the project at a high level (e.g., summarizes specific information presented in the ProDoc).
- Tracking Tools (GEF 6)/Core Indicators (GEF 7)—The GEF Tracking Tool is a set of standard indicators for each GEF focal area that helps the GEF Secretariat track and report progress at the GEF portfolio level. A Tracking Tool must be submitted per project focal area (e.g., if a project is funded under the biodiversity and climate change focal areas, a tracking tool for biodiversity and climate change must be submitted). An explanation for Core indicators will be provided once GEF 7 begins.
- Co-financing Commitment Letters—Each co-financing source must sign a letter (template provided) that states the amount of funding that will be provided, and the component(s) that the funding corresponds to. During execution, co-financing sources will need to report on their commitments each year.
While the project is under review by the GEF Secretariat and GEF CEO, the Executing Agency can start preparing for execution. These preparations and associated documentation are needed for Agency Approval—the last step before execution of activities may begin.