Stakeholder Engagement and Planning
Stakeholder Identification and Prioritization
Early in the ProDoc development process, the initial list of stakeholders created at PIF stage should be reassessed and validated. The list should be disseminated to stakeholders with an explanation on how other groups may be suggested or put themselves forward. It is important to not just rely on known entities, and to reach out to groups who typically may be excluded from decision making processes, in particular women and marginalized groups that can be affected by the project.
Based on the long-list of stakeholders, the Project Development Team should prioritize which stakeholders to engage with, at what frequency and with which methods. It is not practical and usually not necessary to engage all stakeholder groups with the same level of intensity all the time. Being strategic and clear as to whom is being engaged with and why can save resources and time.
Engage with Stakeholders
The Project Development Team should draft a plan that describes the stakeholders to be engaged during project development and the methods for engagement. This plan should be aligned with the PPG budget and PPG workplan. A template for a Project Development Stakeholder Engagement Plan can be found below.
Based on the plan above, the Project Development Team should engage project stakeholders. In general, Project Teams should choose a venue where stakeholders feel comfortable to facilitate more productive engagement processes – for governments this may be in their offices, or for communities this most likely is a location within the community. Engagement should begin with an introduction to the project, strategies, activities, and baselines. Consultations should be gender-responsive. The objective of these consultations its to gather stakeholders’ feedback on the project for incorporation into the project design, and to determine how stakeholders would like to be engaged with during project execution.
Below are resources on conducting proper stakeholder engagement. All consultations must be documented based on guidance in the WWF Standard on Stakeholder Engagement.
Stakeholder Engagement Plan
Based on the information gathered at PIF and project development stage, the Project Development Team should draft the Stakeholder Engagement Plan (SEP). The SEP represents the guide for stakeholder engagement processes during project execution, including what stakeholder will be engaged, methods for engagement, timeline for engagement, budget, and will include a grievance redress mechanism. The process of developing the SEP must be inclusive of stakeholders’ input. The SEP should be aligned with safeguards and gender plan, as relevant. An SEP template, and an examples of a completed SEP, is provided below.
Prior to ProDoc finalization, a validation workshop should be held with stakeholders that, in addition to confirming the project design, also includes a review and agreement on the SEP.
The final Stakeholder Engagement Plan should be publicly disclosed by the Lead Executing Agency, in a manner that is timely, accessible, and understandable to stakeholders, in accordance with WWF’s Policy on Public Consultation and Disclosure. This requires safeguards documents to be disclosed for at least 30 days, and at least 45 days where indigenous people are present.